Airbus Final Assembly Line
  • 17-Nov-2022 to 09-Dec-2022 (CST)
  • Mobile, AL, USA
  • market competitive
  • Hourly
  • Contract

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader.

Airbus has built on its strong European heritage to become truly international with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

Position Summary: Functions as Administrative Assistant to the Director of Site Services and provides support for the Site Service team in the following: office administration procedures, correspondence, business and event arrangements, call screening and prioritization, meeting support and travel requests.

Primary Responsibilities:

Administrative Support: 50%

  • Organizes presentations and reports on a regular basis.
  • Apply a variety of tools to collect, analyze and report data in support of the Performance Management System
  • Drafts emails, letters and other correspondence received by the Final Assembly Line for the HO's signature as well as in response to requests for general information.

Deputy Support: 30%

  • Follow-up on actions requested by or requiring the approval of the Senior Director of Site Services to ensure timely review and response.
  • Responsible for and capture Meeting Minutes and distribute as required.
  • Develops procedures for creating and developing files and maintaining records

Travel and Visitation: 10%

  • Arranges for ancillary activities such as dinners, visits to suppliers and vendors and related business events.
  • Responsible for booking travel, maintaining travel schedules, and coordinating others traveling with the Director of Site Services to maximize efficiency and ensure travel proceeds smoothly.
  • Participate in national/international projects

Additional Responsibilities:

  • Other duties as assigned: 10%

Qualified Experience / Skills / Training

Education:

  • Bachelor's Degree in Business Administration, or Operational Management or a related field preferred. Or a combination of education and practical experience.

Experience:

  • Candidates must have proficiency using Microsoft Office and G Suite
  • Previous experience with Concur travel management system preferred

Knowledge, Skills, Demonstrated Capabilities:

  • Demonstrate a willingness to learn, proactive and excellent communication skills, both written and verbal.
  • Demonstrate the ability to work with flexibility and the ability to work under high pressure
  • Supportive and able to adapt to a changing environment.
  • Detail-oriented with excellent proof-reading and writing skills.

Organizational information:

Direct Reports:

Exempt: 0

Non-exempt: 0

Job Dimensions, Contributions to Success:

  • Director of Site Services Travel Budget

Nature of Contacts:

Involved communication on a daily basis with internal and external parties

Physical Requirements:

Includes: Lifting, Carrying, Pushing/Pulling, Sitting, Standing, Squatting/Kneeling, Walking, Speaking, Hearing, Vision, Manual Dexterity, Travel. Include estimated time or percentage for each factor and maximum weight for lifting.

Equal Opportunity: Airbus is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

As a leader in our field, Airbus provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

Full Job Description
Airbus Final Assembly Line
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